Reliable Financial Delivery for Colorado HOAs
Complete, Accurate HOA Financials Delivered by the 6th Business Day, Every Month
At CAP Management, timely financial delivery isn’t a goal. It’s a promise. We deliver complete and accurate HOA financial reports by the sixth business day of every month, giving boards the time they need to review, understand, and act before meetings and owner presentations.
We hear how frustrating it is when financials arrive late, incomplete, or are unclear. When boards receive reports at the last minute, meaningful review becomes impossible. That’s why our accounting systems, staffing model, and internal controls are built around early, dependable delivery.
Why Timely Financial Delivery Matters
Receiving your HOA’s financials by the 6th means:
- Time to review reports thoroughly
- The opportunity to ask informed questions before board meetings
- Clear, confident financial presentations to homeowners
- Better decision-making and fewer surprises
Our proactive approach to financial reporting ensures boards stay in control, informed, and prepared month after month.
Comprehensive HOA Accounting
CAP Management provides full-service HOA financial management for complex communities across the state, including mountain resort projects, downtown high-rises, and sprawling townhome developments with extensive staff. Our accounting team works behind the scenes every day to keep your association’s finances accurate, compliant, and transparent.
Accounts Receivable & Collections
We manage homeowner payments and delinquencies with consistency and professionalism.
Services include:
- Full-service accounts receivable (A/R) management
- Monitoring and managing delinquent accounts
- Daily late letter processing in accordance with your HOA’s collection policy and Colorado Law, including CCIOA and HB22-1137
- Careful collections processing and documentation
- Clear tracking and reporting of outstanding balances
Accounts Payable & Payroll
Ensure vendors and staff are paid accurately and on time with full board oversight.
Services include:
- Full-service accounts payable (A/P) processing
- Secure, simple online A/P system for board member invoice review and approval
- Full payroll services and HR support
- Accurate documentation and record retention
- Daily reconciliation to maintain financial integrity
Optional Real-Time Financial Access for HOA Boards
Most HOAs get all the information they need from monthly financials, but some wish to keep an even closer eye on the books.. If desired, CAP can provide full access to your HOA’s accounting interface in real-time. This will allow the board to:
- View dynamic aging reports, Collections, and delinquency summaries
- View monthly and historical financial documents
- Explore an array of custom reports
- Monitor bank reconciliations and transaction records
- Prepare reports for committees or project teams
Reserve Studies & Financial Insight
CAP helps HOAs consider the 30-year outlay financially. Our team provides guidance and support to help boards interpret reserve studies and consider an always-shifting future plan.
We offer:
- Free access to SmartProperty, which digitizes your HOA’s reserve study into a cloud-based financial planning sandbox
- Assistance interpreting reserve studies
- Context for cash flow, balances, and long-term planning
- Support when preparing for budget discussions or owner meetings
- Exploration of various funding scenarios
- Insight into the shortcomings of reserve studies (these studies are static, in a dynamic market)
Accuracy, Accountability, and Trust
CAP Management’s financial delivery model is backed by:
- Dedicated accounting staff for A/R and A/P
- Strict internal controls and approval processes
- A proper cybersecurity insurance policy
- Controls around personally identifiable information
- Industry-leading HOA accounting software backed by its own cybersecurity controls and insurance
- Expert knowledge of Colorado HOA regulations and membership on the state legislative council
Financial Delivery You Can Depend On
Contact us to learn more about CAP Management’s HOA financial services in Denver and across Colorado.